Administrative Mastermind ​

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Job Type: Part-Time - Project Based - Contract 

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Position Overview:

The Ujima Center for Collective Work is seeking an energetic person to serve as the Director of Administrative Services in direct support of project development and execution. This individual should have keen organizational, analytical and innovative skills that foster organizational collaboration while achieving established organizational goals. The Director of Administrative Services will provide administrative and operational support and report to Kuumba Collective’s and Sankore Consulting’s principal consultants. A successful individual is mission-driven and flexible.

 

Primary Duties & Responsibilities:

• Assist the Principal Consultants  with the management of multiple projects simultaneously by coordinating office activities and operations to secure efficiency and compliance

• Research, assemble and summarize pertinent information from various sources (e.g., internal files and documents, agency stakeholders, and external sources such as the Internet and clients) based on general or specific instruction for the purpose of preparing proposals, presentations, trainings/workshops and evaluation reports

• Manage and maintain project management processes and tools ensuring they are up to date and implemented properly

• Assist in event planning, support and set-up/break-down

• Maintain records (electronic and paper files) of current and historical documents

• Maintain organizational calendars to include scheduling meetings; reminding team of scheduled meetings, deadlines, conference calls, etc.; and maintaining and monitoring daily commitments and tasks

• Assist with social media initiatives by providing creative and innovative ideas for social media platforms

• Assist with general office duties including but not limited to printing, photocopying, replacing toner and paper in office equipment, file organizing and other minor office equipment monitoring and maintenance

• Assist with other duties as assigned by Principal Consultants and other agency staff

 

Working Conditions:

• Fast pace, shared open office environment 

• Flexible workweek hours, with evenings and some weekends required

 

Qualifications:

• At least 2 years of college or post-secondary education required

• Minimum of 2 to 3 years of related field experience in office administration, project management, or similar role with skills in  researching, reporting, scheduling, planning, managing processes required

• Minimum of 2 to 3 years of experience in customer service or retail sales or related field highly recommended

 

Knowledge, Skills and Characteristics:

• Familiarity with office management principles, procedures and processes

• Effective written and verbal communication skills, interpersonal skills, and problem-solving abilities

• Ability to work independently and cooperatively as a team player in a shared office space

• Ability to function and progress in a fast-paced environment; the ability to cope with pressure and challenges; flexibility; good time management

• Excellent work ethic and follow-up with the ability to organize and prioritize tasks

• Ability to pay attention to detail, yet keep the bigger picture in mind

• Ability to comprehend and follow directions

• Professional; self-motivated; self-starter; quick learner

• Critical and analytical thinker; innovative and creative thinker

• Strong proficiency in Microsoft Office & Google Suite

• Strong proficiency in navigating the Internet & various social media platforms (e.g., Facebook, Twitter, Instagram)

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Other

• Must be available to work 15-20 hours a week 

• Reliable transportation

 

Compensation

• $15-20 an hour  DOQ/DOE

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3300 County Road 10, #209, Brooklyn Center, MN 55429

612.900.0553  | www.kuumbacollective.com | 612.807.1235 | www.sankore.consulting